ANZSI Constitution
Adopted September 2010
Contents
- A Name and Aims
- B Membership
- C Discipline, suspension and expulsion of members
- D Disputes and mediation
- E Officers
- F Council
- G Election of Officers and Council and Casual Vacancies
- H Meetings
- I Branches
- J Finance
- K Maintenance and custody of books and records and the common seal
- L Amendments to the Constitution
- M Definitions
A Name and Aims
- Name
The name of the Society will be Australian and New Zealand Society of Indexers (hereinafter called ‘the Society’). - Aims
The aims of the Society are to
(a) promote standards and mprove the quality of indexing in Australia and New Zealand;
(b) promote the training, continuing professional development, status and interests of indexers in Australia and New Zealand;
(c) provide opportunities for those interested in and connected with indexing to meet and exchange information and experiences relating to all aspects of indexing;
(d) act as an advisory body on indexing to which authors, editors, publishers and others may apply for guidance;
(e) establish and maintain relationships between the society and other bodies with related interests;
(f) raise awareness of the value of indexers, indexing and indexes;
(g) publish and disseminate information in accord with the foregoing aims.
B Membership
- Application for Membership
(a) Membership of the Society will be open to persons and institutions engaged in indexing and to others interested in promoting the aims of the Society.
(b) Application for admission to the Society will be made in writing on the approved form which shall be submitted to the Membership Secretary or may be made using the form available online.
(c) Applications shall be accompanied by the subscription fee applicable at the time.
(d) A person who is not a member of the Society at the time of the incorporation of the Society (or who was a member at the time but has ceased to be a member) shall not be admitted to membership unless he or she has applied for membership in accordance with this Constitution.
(e) Once an application has been accepted and the applicable subscription fee paid, the Membership Secretary shall enter the name of the applicant in the list of members. - Categories of membership
(a) Individual Members
(b) Institutional Members
(i) Institutional members will be admitted to the Society on application and payment of the subscription fee applicable for institutional members.
(ii) Institutional members may nominate an individual to represent them at meetings of the Society. Such nominees will be eligible to exercise all rights of membership except that they shall not be eligible for election to the Council.
(c) Student Members
(i) Student membership shall be open to any full-time student in a recognised course and not concurrently in full-time paid employment.
(ii) A student will be admitted to the Society upon completion of an application for membership form and payment of the student subscription fee applicable at the time
(iii) Student members will be eligible to exercise all rights of membership except that they shall not be eligible for election to the Council
(d) Honorary Life Members
(i) Honorary Life Membership may be awarded to members in recognition of outstanding service to indexing and/or to the Society.
(ii) Candidates for Honorary Life Membership must have at least ten years continuous membership of the Society.
(iii) Nominations for Honorary Life Membership shall be submitted to the Secretary by a proposer and seconder who must be current members of the Society, or by the committee of a branch. The nomination must be accompanied by a statement in support together with testimonials if considered appropriate.
(iv) The Secretary shall refer the nomination to the Council who shall forward the nomination to the next annual general meeting of the Society provided that it is supported by a majority of two thirds of those members of the Council present and voting.
(v) At an annual general meeting an award of Honorary Life Membership shall require a majority of two thirds of the members present and voting.
(vi) An Honorary Life Member of the Society will have full membership rights and shall be deemed a financial member without being required to pay a subscription fee. - List of members
(a) The Membership Secretary shall maintain a list of members containing:
(i) the postal address of each member. This address will be the listed address until it is altered by due notice given to the Membership Secretary;
(ii) the date on which each member’s name was entered on the list.
(b) Any notice sent to a member at their listed address will be deemed to have been served on the day when in the ordinary course of events the notice would have been delivered.
(c) Members may also list an email address to which communications may be sent. If a member lists such an address any notice sent by email will be deemed to have been received within 24 hours of the despatch of the notice.
(d) The list shall be available for inspection by any member free of charge upon request.
(e) A member may make copies of entries in the list. - Ceasing membership
(a) A member of the Society who has paid all moneys due and payable by a member of the Society may resign from the Society by giving one month’s notice in writing to the Membership Secretary of his/her intention to resign.
(b) After expiry of the period referred to in sub-paragraph (a) above
(i) the member ceases to be a member; and
(ii) the Membership Secretary must record in the list of members the date on which the member ceased to be a member. - Subscriptions
(a) Each member will pay such annual subscriptions as may from time to time be determined by the Council.
(b) Subscriptions will be payable annually and in advance.
(c) For members joining the Society on or after 1 January and before 1st July subscriptions will fall due on 1st January each year. For members joining on or after 1st July but before 1st January in the following year subscriptions will fall due on 1st July each year.
(d) Upon election as an Honorary Life Member no further subscriptions are payable, and any subscription paid for the year in which election occurs shall be refunded.
(e) Members whose subscriptions are more than three months in arrears will be deemed to have resigned but may be reinstated to membership of the Society on application as prescribed in Clause B(1)(b) and upon payment of the appropriate subscription. - Register of Indexers
(a) The Society will establish a Register of Indexers recording those who have been assessed by peer review as meeting the Society's registration criteria.
(b) The inclusion of a member’s name in the Register will entitle that member to be known as a Registered Indexer of the Australian and New Zealand Society of Indexers so long as he or she remains a financial member of the Society.
(c) To ensure standards are maintained procedures for renewal of registration will follow the requirements set out in the Council's document on Policy and Procedures for Registration.
C Discipline, suspension and expulsion of members
- Subject to this Constitution, if the Council is of the opinion that a member has refused or neglected to comply with the provisions of this Constitution, or has been guilty of conduct unbecoming a member or prejudicial to the interests of the Society, the Council may resolve to:
(a) suspend that member from membership of the Society for a specified period;
(b) expel the member from the Society; or
(c) fine that member an amount not exceeding $500. - If a resolution is passed by the Council under sub-clause (1) the Secretary shall within seven days give written notice to the member:
(a) setting out the resolution of the Council and the grounds on which it is based;
(b) stating that the member, or his or her representative, may address the Council at a meeting to be held in accordance with sub-clause (3)
(c) stating the date and place of the meeting;
(d) informing the member that he or she may do one or both of the following:
(i) attend the meeting:
(ii) give to the Council before the date of the meeting a written statement seeking revocation of the resolution; and
(e) informing the member that if, at that meeting, the Council confirms the resolution he or she may, not later than 72 hours after the meeting, give the Secretary written notice that he or she wishes to appeal against the resolution to the Society in general meeting. - A meeting of the Council to confirm or revoke a resolution passed under sub-clause (1) must be held not earlier than 14 days, and not later than 28 days, after a notice has been given to the member in accordance with sub-clause (2).
- A resolution of the Council under sub-clause (1) shall not take effect unless
(a) at a meeting held in accordance with sub-clause (3) the Council confirms the resolution; and
(b) if the member exercises a right to appeal to the Society in general meeting, the Society confirms the resolution in accordance with this Constitution. - At a meeting of the Council to confirm or revoke a resolution passed under sub-clause (1) the Council must:
(a) give the member, or his or her representative, an opportunity to be heard; and,
(b) give due consideration to any written statement provided by the member in accordance with sub-clause (2)(d)(ii); and,
(c) determine by resolution whether to confirm or revoke the resolution. - For a resolution under sub-clause (1) or sub-clause (5) a simple majority of the members present and voting shall determine the issue.
- If, at a meeting of the Council, the Council confirms the resolution, the member may, not later than 72 hours after the meeting, give the Secretary written notice that he or she wishes to appeal against the resolution to the Society in general meeting.
- If the Secretary receives notice of appeal under sub-clause (7), he or she must notify the Council and the President must convene a special general meeting of the Society to be held within 28 days of the meeting at which the resolution was confirmed.
- At a special general meeting convened under sub-clause (8):
(a) no business other than consideration of the appeal may be conducted; and,
(b) the Council may place before the meeting details of the grounds for the resolution and the reasons for confirming the resolution; and,
(c) the member, or representative, must be given an opportunity to be heard; and,
(d) the members present must vote by secret ballot on the question whether the resolution should be confirmed or revoked; and,
(e) no proxies shall be allowed. - The appellant member may elect to submit a video recording of a statement, or a written statement, rather than appear in person or be represented.
- A resolution is confirmed if, at the special general meeting, it is supported by not less than two thirds of the members present and voting.
D Disputes and mediation
- The grievance procedure set out in this clause applies to disputes between
(a) a member and another member; or
(b) a member and the Society. - The parties to the dispute must meet and discuss the matter in dispute, and, if possible, resolve the dispute within 14 days after the dispute comes to the attention of all of the parties.
- If the parties are unable to resolve the dispute at the meeting, or if a party fails to attend that meeting, then the parties must, within 10 days, hold a meeting in the presence of a mediator.
- The mediator must be:
(a) a person chosen by agreement between the parties; or
(b) in the absence of agreement:
(i) in the case of a dispute between a member and another member, a person appointed by the Council; or
(ii) in the case of a dispute between a member and the Society, a person who is a mediator appointed or employed by the Dispute Settlement Centre of Victoria (Department of Justice) or its equivalent in another jurisdiction in Australia or New Zealand. - A member of the Society can be a mediator.
- The mediator may not be a member who is party to the dispute.
- The parties to the dispute must, in good faith, attempt to settle the dispute by mediation.
- The mediator, in conducting the mediation, must:
(a) give the parties to the mediation process every opportunity to be heard; and
(b) allow due consideration by all parties of any written statement submitted by any party; and
(c) ensure that natural justice is accorded to the parties to the dispute throughout the mediation process. - The mediator must not determine the dispute.
- If the mediation process does not result in the dispute being resolved, the parties may seek to resolve the dispute in accordance with the Act or otherwise at law.
- Meetings between the mediator and parties to the dispute may be held by video link provided that all parties are able to communicate with all other parties.
E Officers
- The Officers of the Society shall be a
(a) President
(b) Vice-President
(c) Secretary; and
(d) Treasurer - The Officers shall be elected annually as provided in Clause G of this Constitution.
- Tenure
(a) Officers shall hold office from the date of election until the date of the next annual general meeting.
(b) Officers and ordinary members of the Council may be seek re-election. - Executive
The Officers of the Society shall constitute an Executive. - Officers other than Officers of the Society
Other officers, such as a membership secretary, a web manager or a newletter editor, may be appointed annually by the Council.
F Council
- Powers
The affairs of the Society shall be managed by a Council which shall have and may perform the following powers and duties:
(a) control and manage the business and affairs of the Society;
(b) establish committees and appoint their members;
(c) coopt members for particular purposes, e.g. membership secretary, web manager, newsletter editor. Coopted members shall not have the power to vote.
(d) confer awards;
(e) establish and dissolve branches;
(f) generally deal with the assets and monies of the Society;
(g) maintain a register of members recording those who have been assessed by peer review as meeting the Society's registration criteria;
(h) subject to this Constitution, the Act and the Regulations, exercise all such powers and functions as may be exercised by the Society other than those powers and functions that are required by this Constitution to be exercised by general meetings of the members of the Society;
(i) subject to this Constitution, the Act and the Regulations, has power to perform all such acts and things as appear to the Council to be essential for the proper management of the Society. - Membership
Subject to Section 23 of the Act, the Council shall consist of
(a) the Officers of the Society;
(b) five ordinary members elected by the membership;
(c) the presidents of branches, ex officio;
(d) such other members as the Council may from time to time coopt in accordance with Clause F(1)(c) of this Constitution. - Quorum
(a) At meetings of the Council a quorum will consist of four members entitled to vote, provided that those present include either the President or the Vice president and at least one ordinary member
(b) No business may be conducted unless a quorum is present.
(c) If, within fifteen minutes of the time appointed for the meeting to commence, a quorum is not present:
(i) in the case of a special meeting, the meeting lapses;
(ii) in any other case the meeting shall stand adjourned to the same time, day and place in the week immediately following. - Presiding at Council meetings
At meetings of the Council the President, or in the absence of the President the Vice-President, shall preside. - Voting at Council meetings
(a) Voting at meetings of the Council, or at a meeting of any committee appointed by the Council, shall be by show of hands unless two or more members request a ballot;
(b) The President, or in the absence of the President the Vice-President, shall have a deliberative vote and, in the event of a tied vote, a casting vote - Meetings
(a) The Council shall, subject to sub-clause (b) below, determine the times and dates of its meetings.
(b) The Council shall meet at least four times in each year.
(c) Special meetings of the Council may be convened by the President, or by the Secretary on request of any three members of the Council.
(d) Notice of meetings, setting out the business to be conducted, shall be sent to all members at least three business days before the meeting.
(e) meetings of the Council or its committees may be held by a form of teleconference provided that all persons participating in the meeting are able to communicate with all other participants. A meeting so conducted shall be deemed to have been held at the place agreed upon by those Council or committee members attending the meeting, provided that a least one of those members was present at that place for the duration of the meeting.
G Election of Officers and Council and Casual Vacancies
- Elections
(a) The Officers of the Society and the ordinary members of Council shall be elected by the members of the Society at the annual general meeting each year. Those elected shall hold office until the conclusion of the following annual general meeting.
(b) Only financial members of the Society can stand for office, or vote at these elections.
(c) At least 49 days before the date appointed for the annual general meeting the Secretary shall cause to be printed in the Newsletter a call for nominations for the election of a President, Vice-President, Secretary, Treasurer and five ordinary members of the Council.
(d) The Council shall appoint a returning officer to receive nominations.
(e) Nominations for office must be signed by two financial members of the Society and counter-signed by the nominee.
(f) Nominations must reach the returning officer not later than 35 days prior to the date appointed for the annual general meeting.
(g) In the event that more than one nomination is received for any office, or more than five nominations are received for ordinary members of the Council, the returning officer shall make available to all members a list of candidates for election not later than 21 days prior to the annual general meeting, together with a statement that those not attending the annual general meeting may vote by proxy.
(h) Any member unable to attend an annual general meeting and wishing to vote may vote by proxy in accordance with Clause H(8) of this Constitution.
(i) If an election is necessary voting at an annual general meeting shall be by secret ballot.
(k) In the event of insufficient nominations being submitted to fill the available places, the returning officer may call for nominations without notice at the annual general meeting and proxy votes will be allowed provided the proxy is an open proxy. - Casual vacancies
(a) The office of an Officer of the Society, or of an ordinary member of the Council, becomes vacant if the person
(i) resigns from office by notice in writing to the Secretary or President;
(ii) ceases to be a member of the Society: or,
(iii) becomes an insolvent under administration within the meaning of the Corporations Act.
(b) In the event of a vacancy occurring in the office of President the Vice-President shall assume the office of President for the balance of the President’s term of office, and the office of Vice-President shall be filled by appointment by the Council.
(c) In the event of any other office becoming vacant the position shall be filled by invitation of the Council.
(d) Persons appointed to fill a casual vacancy shall hold office until the next annual general meeting. - Removal of a council member
(a) The Society in general meeting may, by resolution, remove any elected member of the Council before the expiration of the member's term of office and appoint another member in his or her place to hold office until the expiration of the term of the first-mentioned member.
(b) The Society in general meeting may, by resolution, carry a vote of no confidence in a member of the Council holding office ex officio. In such a case the branch concerned shall elect another member to hold office on the Council until the next annual general meeting but the member shall continue to hold office in the branch unless the members of the branch in a general meeting decide otherwise.
(c) A member who is the subject of a proposed resolution referred to in sub-clauses (a) or (b) may make representations in writing to the Secretary or President of the Society (not exceeding a reasonable length) and may request that the representations be provided to the members of the Society.
(d) The Secretary or the President may give a copy of the representations to each member of the Society or, if they are not so given, the member may require that they be read out at the meeting.
H Meetings
- Annual General Meeting
(a) The annual general meeting will be held not later than the last day of October.
(b) The business of the annual general meeting will include:
(i) election of the Officers of the Society and ordinary members of the Council as provided in Clause G of this Constitution; and,
(ii) consideration of the annual report; and,
(iii) consideration of a financial statement for the past financial year. - Special General Meetings
(a) In addition to the annual general meeting, any other special general meetings may be held in the same year.
(b) All general meetings other than the annual general meeting shall be deemed to be special general meetings.
(c) Special general meetings shall be called on fourteen days notice on the decision of the Executive or the written request of at least ten members as provided for in sub-clause (e) below; or as provided in Clause C(8) of this Constitution.
(d) On receipt of a request in writing signed by at least ten members of the Society the Council must convene a special general meeting of the Society within one month of receipt of the request.
(e) The request for a special general meeting must
(i) state the purpose for which the meeting is to be convened; and,
(ii) be signed by each of the members requesting the meeting; and,
(iii) be sent to the Secretary by email or at the Society’s postal address.
(f) The business at a special general meeting called at the request of members shall be confined to the business set out in the written request.
(g) If a special general meeting is not convened by the Council within one month from the date on which the request would normally have been received at the postal address of the Society, any of the members making the request may convene a special general meeting to be held not later than three months after that date.
(h) If a special general meeting is convened by members under sub-clause (g) above it must be convened in the same manner as a meeting convened by the Council, and all reasonable expenses incurred in calling the meeting must be refunded by the Society. - Notice of Annual General Meetings
(a) The Secretary shall give advance notice of the meeting, inviting members to give notice of any business they wish to raise at the meeting. Any motion signed by two or more members, and received not less than 35 days before the date appointed for the meeting, must be included in the agenda for the meeting
(b) The Secretary must cause to be sent to each member a notice of meeting stating the time, date and place appointed for the meeting and the business to be transacted. This notice must be sent to be received by each member at least 21 days before the date appointed for the meeting.
(c) A notice may
(i) be sent to each member by prepaid post to the address registered by a member in accordance with Clause B(3) of this Constitution; or to the registered email address of a member; or,
(ii) appear in the Newsletter, in which case it shall be deemed to have been sent to each member. - Quorum
(a) No item of business may be conducted at a general meeting unless a quorum of members entitled under this Constitution to vote is present at the time when the meeting is considering that item.
(b) A quorum for the annual general meeting and special general meetings will be formed by fifteen members, personally present and each entitled to vote.
(c) If, within ten minutes after the appointed time for the commencement of a general meeting a quorum is not present
(i) in the case of a meeting convened upon the request of members the meeting must be dissolved:
(ii) in any other case the meeting shall stand adjourned to a time and place to be determined by the Executive. - Presiding at general meetings
(a) The President, or in the President’s absence the Vice-President, shall preside at each general meeting of the Society.
(b) If the President and the Vice-President are absent the members present must select one of their number to preside as Chairperson. - Adjournment of meetings
(a) A general meeting may be adjourned
(i) by the chair, with the consent of a majority of the members present: or
(ii) by a motion to adjourn proposed and seconded, and carried by a simple majority of members present and voting.
(b) No business may be conducted at an adjourned meeting other than the unfinished business from the adjourned meeting.
(c) If a meeting is adjourned for more than fourteen days notice of the adjourned meeting must be given in accordance with sub-clause H(3)(b). - Voting at general meetings
(a) Voting shall be by show of hands unless ten or more members request a ballot.
(b) All votes must be given personally or by proxy.
(c) In the case of an equality of votes the Chairperson shall have a second or casting vote in addition to a deliberative vote. - Proxy voting
(a) Proxy voting at general meetings will be permitted for voting on any issue other than the election of office bearers.
(b) Proxies must be members of the Society.
(c) Members can nominate any financial member of the Society or the chairperson of the meeting as proxy.
(d) Notice of intention to vote by proxy and the choice of the nominated proxy must reach the chairperson of the meeting not later than the day preceding the meeting.
(e) Notice of intention to vote by proxy must be submitted on the prescribed form.
(f) a proxy may direct the holder of the proxy to vote in a particular way or may leave the decision to the discretion of the person holding the proxy (an open proxy).
(g) In the case of election of office bearers, proxy voting can only be used where no nominations have been received and the returning officer calls for nominations without notice at the annual general meeting, and the proxy is an open proxy. In all other cases, absentee ballots will be used for elections of office bearers and Council members
I Branches
- Formation
Subject to the approval of the Council and pursuant to these rules:
(a) no fewer than ten members in a geographical region may form a branch;
(b) once a branch is formed all members of the Society within that geographical region are deemed to be members of that branch unless they choose to be a member of a branch more convenient to their location;
(c) members in a geographical region where there is no branch can choose to join an existing Branch. - Operation
Each branch will
(a) have a branch constitution consistent with the Constitution of the Society;
(b) be provided with a non-refundable establishment grant and be provided with further financial support at the discretion of the Council;
(c) be managed by a president and Officers elected by and from the financial members of the branch in accordance with the branch constitution;
(d) comply with this Constitution;
(e) be responsible for maintaining contact with members through Branch meetings and/or activities including at least a branch annual general meeting;
(f) submit an annual report and scrutinised accounts to the Council each year.
(g) submit to the branch annual general meeting an annual report, and accounts that have been examined by an independent scrutineer;
(h) maintain accurate minutes of meetings of the branch committee and make these available to members by posting them in the branch’s area on the Society’s website. - Dissolution
(a) A branch may be dissolved if
(i) its membership falls below ten members; or
(ii) it persists in an action contrary to this Constitution.
(b) If a branch is dissolved its funds and assets shall be vested in the Society.
J Finance
- The Treasurer of the Society must
(a) collect and receive all monies due to the Society, other than those collected by branches for their use, and make all payments authorised by the Council:
(b) maintain correct accounts and records showing the financial affairs of the Society with full details of all receipts and expenditure connected with the activities of the Society:
(c) present to the annual general meeting an audited statement of accounts for the immediately preceding financial year.
(d) keep in his or her custody all accounts and financial records. - A bank account shall be maintained in the name of the Society.
- Cheques may be signed, or electronic transfers authorised, by any two of the Executive.
- Funds may from time to time be transferred to an investment account. If the account is a new account this shall require the authority of the Council.
- The Treasurer may from time to time transfer funds between existing accounts in order to maintain an appropriate balance or to gain benefit from advantageous interest rates. Such transfers shall be reported to the next meeting of the Council.
- The financial year will commence on 1 July in each year and end on 30 June in the year immediately following.
- An audited financial statement will be presented to the annual general meeting showing
(a) the income and expenditure of the incorporated Society during its last financial year;
(b) the assets and liabilities of the incorporated Society at the end of its last financial year;
(c) the mortgages, charges and securities of any description affecting any of the property of the Society at the end of its last financial year. - The funds of the Society shall be derived from subscription fees, fees for attendance at training courses, sale of publications, fees for attendance at conferences, and such other sources as the Council may from time to time determine.
- The assets and income of the Society will be applied solely in the furtherance of its aims. No portion will be distributed directly or indirectly to its members except as bona-fide compensation for services rendered, as expenses incurred on behalf of the Society or for a purpose approved by the Council.
- In the event of the winding up or the cancellation of the incorporation of the Society, the assets of the Society must be disposed of in accordance with the Act.
- If upon the winding-up or dissolution of the Society there remain, after the settlement of all its debts and liabilities, any assets or property whatsoever, those assets or property will not be paid to or distributed among the members of the Society, in accordance with Clause 9 above. They will be given or transferred to some other society having aims similar to those of the Society. Such society will be determined by the members of the Society at a special general meeting at or before the time of dissolution. If no such society can be agreed upon, then distribution will be to some charitable cause determined by the members of the Society at the special general meeting.
K Maintenance and custody of books and records and the common seal
- The Secretary of the Society shall keep minutes of the resolutions and proceedings of each general meeting and each meeting of the Council, together with the names of persons present and copies of all papers considered by the Council or at a general meeting.
- Each Committee of the Council shall keep accurate minutes which will be reported to Council regularly;
- Minutes of Council meetings, together with associated papers, shall be posted in the member’s area of the society’s website.
- All accounts, books, securities and other relevant documents must be available for inspection free of charge by any member upon request.
- A member seeking access to any records shall give fourteen days notice of such request.
- A member may, at his or her expense, make a copy of any accounts, books, securities or any other relevant documents of the Society.
- Any document posted on the members area of the Society’s website shall be deemed to be available to all members.
- Common seal
(a) The common seal of the Society shall be kept in the custody of the Secretary.
(b) The common seal shall not be affixed to an instrument except by the authority of the Council and the affixing of the common seal shall be attested by the signatures of any two members of the Executive or of one member of the Executive and the public officer.
L Amendments to the Constitution
- The Constitution can be amended only at a general meeting of the Society.
- This Constitution and the statement of the aims of the Society must not be altered except in accordance with the Act.
- Proposals to amend the Constitution shall be submitted in writing to the Secretary not later than 35 days before the date of the meeting at which they are to be considered.
- The Secretary shall cause to be sent to each member a notice of meeting, setting out the time, date and place appointed for the meeting, together with the details of the proposed amendment or amendments. This notice must be sent to be received by each member at least 21 days before the date appointed for the meeting.
M Definitions
In this Constitution, unless the contrary intention appears
- the Act means the Associations Incorporations Act 1981 (Vic).
- committee means a committee established by the Council under the provisions of this Constitution
- Council means the Council of the Australian and New Zealand Society of Indexers;
- Executive means the Executive of the Australian and New Zealand Society of Indexers as defined in Clause E(4) of this Constitution;
- financial year means the year ending on 30th June;
- general meeting means a meeting of members convened in accordance with Clause H of this Constitution;
- member means a member of the Society;
- Newsletter means the Newsletter published by the Society;
- office means any position in the Society to which a member may be elected or appointed or which may be held ex officio;
- an open proxy is one that does not direct the holder of the proxy how to vote but permits him or her to exercise his or her judgment;
- ordinary member of the Council means a member of the Council who is neither an Officer of the Society under Clause E of this Constitution nor an ex officio member;
- Regulations means regulations under the Act;
- relevant documents has the same meaning as in the Act;
- Secretary means the Secretary of the Society;
- Society means the Australian and New Zealand Society of Indexers (which may be abbreviated as ANZSI);
- special general meeting means a general meeting other than an annual general meeting;
- student means a person enrolled as a full-time student in a recognised course and not concurrently in full-time paid employment;
- subscription fee means the fee set by the Council from time to time;
- Treasurer means the Treasurer of the Society.
History note
Amendments approved 14 September 2011. Exact details given here
- Clause E(3)(c)
- Clause F(3)
- Section I(2)
- Section K
- Aims of the Society in Clause A
